AGENDA OF A REGULAR MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF 
THE CITY OF ARDMORE, OKLAHOMA, TO BE
HELD ON 08/02/2021 AT 7:00 PM IN THE COMMISSION CHAMBERS

NOTICE: "Official action can only be taken on items which appear on the agenda.  The Commission may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item.  When more information is needed to act on an item, the Commission may refer the matter to the City Manager or the Municipal Counselor.  The Commission may also refer items to standing committees of the Commission or to a board or commission for additional study.  Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely."
1.

CALL TO ORDER


2.

INVOCATION


3.

PLEDGE OF ALLEGIANCE


4.

ROLL CALL


5.

APPROVE AGENDA - ORDER OF BUSINESS AND CONTENTS


6.

APPROVE MINUTES


6.A.

City Commission Regular Minutes

of the Meeting held on July 19, 2021

7.

PRESENTATIONS


7.A.

Presentation A

Consideration and Possible Vote Pursuant to Article I, Section 5 to Fill the Position of Mayor Due to Resignation of Elizabeth Glasgow to Serve as Mayor for the Remaining Unexpired Term

7.B.

Presentation B

Consideration and Possible Action to Confirm the Mayor and City Commissions Appointment for the Completion of the Unexpired Term of Elizabeth Glasgow, Ward 1 (NW) with Term to Expire in May of 2022 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting


8.

PUBLIC HEARING


8.A.

Public Hearing A

Public Hearing for the Purpose of Hearing and Considering Any Objections and/or Complaints Concerning the Request for a Conditional Use Permit to Allow a Valero Union Office in the AG (Agriculture) Zoning District located at 1510/1520 Mesa Road, Ardmore

(Presented by Jessica Scott, Director of Community Development)


9.

CONSENT AGENDA

All items listed are considered to be routine by the City Commission and will be enacted by one motion.  There will be no separate discussion of these items unless a Commissioner or a citizen so requests, in which event the item will be removed from the consent status and considered in its normal sequence on the agenda.
9.A.

Consent A

Consideration and Possible Action to Confirm Mayor and City Commissions Appointment to the Ardmore Main Street Authority to Fulfill the Unexpired Term of Jon Grant to be Julie Maher with Term to Expire in June of 2022 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Submitted by Kevin Boatright, City Manager)

Documents:
  1. Consent A.pdf
9.B.

Consent B

Consideration and Possible Adoption or Rejection of Resolution Number 4175, a Resolution Approving a Minor Subdivision Plat of 2 Lots on 14.98 Acres of the Buffalo Creek Ranch Addition located at 2418 Harvey Road and Consideration of Adoption or Rejection of Any Amendments to the Proposed Resolution as May be Considered by the City Commission at the Meeting

(Submitted by Jessica Scott, Director of Community Development)

Documents:
  1. Consent B.pdf
10.

REGULAR BUSINESS


10.A.

RESOLUTION(S)


10.A.1.

Resolution 1

Consideration of Adoption or Rejection of Resolution Number 4176, a Resolution Approving a Conditional Use Permit for Chris Grant Under Provision of Section 314/501 of the Unified Development Code of the City of Ardmore, Carter County, Oklahoma to Allow a Valero Union Office in the AG (Agriculture) Zoning District located at 1510/1520 Mesa Road, Ardmore and Consideration of Adoption or Rejection of Any Amendments to the Proposed Resolution as May be Considered by the City Commission at the Meeting

(Presented by Jessica Scott, Director of Community Development)

Documents:
  1. Resolution 1.pdf
10.A.2.

Resolution 2

Consideration of Adoption or Rejection of Resolution Number 4177, a Resolution Supporting Continued Participation in the Oklahoma Main Street Center Program and Consideration of Adoption or Rejection of Any Amendments to the Proposed Resolution as May be Considered by the City Commission at the Meeting 

(Presented by Kevin Boatright, City Manager)

Documents:
  1. Resolution 2.pdf
10.B.

AGREEMENT(S)


10.B.1.

Agreement 1

Consideration and Possible Action of the New Carrier Excess for Worker's Compensation Insurance and the Annual Payment to Midwest Employer's Casualty Company for the Policy Year July 31, 2021 to July 31, 2022 in the Total Amount of $127,943.00 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Cheryl Smith, Director of Human Resources)

Documents:
  1. Agreement 1.pdf
10.B.2.

Agreement 2

Consideration and Possible Action of a Lease Agreement between the City of Ardmore and Air Evac EMS, Inc. for the Construction of a New Hangar to be at 2205 Executive Airport Drive located in the Ardmore Downtown Executive Airport, the Term of the Lease Agreement is Effective as of the Effective Date and Ends Ten (10) Years after the Commencement Date, for a Total Annual Rent of $61,146.72 Subject to Final Adjustments with Lessee having the Option of One (1) Additional Ten (10) Year Extension and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Kevin Boatright, City Manager)

Documents:
  1. Agreement 2.pdf
10.B.3.

Agreement 3

Consideration and Possible Action to Consent to a Ground Sublease Agreement between the Ardmore Development Authority, a Public Trust of the City of Ardmore and Cowboy Holdco, LLC for the Lease of Certain Property located in the Ardmore Municipal Airport and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Kevin Boatright, City Manager)

Documents:
  1. Agreement 3.pdf
10.B.4.

Agreement 4

Consideration and Possible Action to Consent to a Development Agreement between the Ardmore Development Authority, a Public Trust of the City of Ardmore  and Cowboy Holdco, LLC for the Purpose of Developing an Air Cargo Hub at the Ardmore Municipal Airport and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Kevin Boatright, City Manager)

Documents:
  1. Agreement 4.pdf
10.B.5.

Agreement 5

Consideration and Possible Action to Declare a 2013 Ford Taurus (Asset Number 008605) from the Ardmore Downtown Executive Airport, and a 1984 Semi Dump Trailer (Asset Number 004145) from the Wastewater Plant as Surplus and Disposed of in Accordance with City Code  and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Shawn Geurin, Director of Utilities)

Documents:
  1. Agreement 5.pdf
10.B.6.

Agreement 6

Consideration and Possible Action for the Renewal of a Maintenance Agreement between the City of Ardmore and ESRI, Inc. for ArcGIS Application Suite for Visualizing, Managing, Creating, and Analyzing Geographic Data with Renewal to be Valid from October 18, 2021 to October 17, 2022 in the Total Amount of $25,000.00 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Robert Newell, Director of Information Technology) 

Documents:
  1. Agreement 6.pdf
10.C.

PURCHASE(S)


10.C.1.

Purchase 1

Consideration and Possible Action for the Purchase of Forty-Six (46) Getac V110 Mobile Data Terminals and Accessories from the Oklahoma State Contract from Brite for the Ardmore Police Department Fleet  in the Total Amount of $203,320.00 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Robert Newell, Director of Information Technology)

Documents:
  1. Purchase 1.pdf
10.C.2.

Purchase 2

Consideration and Possible Action for the Purchase of a 1/2 Ton 2022 Silverado 1500 Double Cab Truck from the Oklahoma State Contract (SW0035) from Carter Chevrolet Agency, LLC for the Water Distribution Department in the Total Amount of $26,367.00 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Shawn Geurin, Director of Utilities)


Documents:
  1. Purchase 2.pdf
11.

NEW BUSINESS

(As defined by the Oklahoma Open Meeting Act 25 OK Statutes § 311 (A) (9) as “matters not known about or which could not have reasonably been foreseen prior to the time of posting the agenda”).

12.

ADJOURN