AGENDA OF A REGULAR MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF
THE CITY OF ARDMORE, OKLAHOMA,
HELD ON 02/18/2020 AT 7:00 PM IN THE COMMISSION CHAMBERS

1.

CALL TO ORDER


2.

INVOCATION


3.

PLEDGE OF ALLEGIANCE


4.

ROLL CALL


5.

PRESENTATIONS


5.A.

Presentation A

Presentation of the City of Ardmore Fiscal Year 2018/2019 Audit by Joni Parker, CPA and Casey Russell, CPA
5.B.

Presentation B

Presentation of Certificate of Recognition for Budget Preparation and a Distinguished Budget Presentation Award to Sandy Doughty, Director of Finance
6.

APPROVE AGENDA - ORDER OF BUSINESS AND CONTENTS


7.

APPROVE MINUTES


7.A.

City Commission Regular Minutes

of February 3, 2020
7.B.

City Commission Special Meeting/Winter Retreat Minutes

of February 13, 2020
8.

CONSENT AGENDA

All items listed are considered to be routine by the City Commission and will be enacted by one motion.  There will be no separate discussion of these items unless a Commissioner or a citizen so requests, in which event the item will be removed from the consent status and considered in its normal sequence on the agenda.
8.A.

Consent A

Consideration and Possible Action of City Commission Regular Meeting Minutes of January 21, 2020
(Lori Linney, City Clerk)
8.B.

Consent B

Consideration and Possible Action of Monthly Disability Retirement Distribution from the Oklahoma Municipal  Retirement Fund to Mr. James Taylor
(Cheryl Smith, Director of Human Resources)
Documents:
  1. Consent B.pdf
8.C.

Consent C

Consideration and Possible Action of a Collateral Assignment of Tax Rebate Agreement between Mountain View Midstar, LLC and United Texas Bank
(J.D. Spohn, City Manager)
Documents:
  1. Consent C.pdf
9.

REGULAR BUSINESS


9.A.

RESOLUTION(S)


9.A.1.

Resolution 1

Consideration and Possible Action to Approve a Resolution to Apply for and Accept a Federal Aviation Administration Grant for the Ardmore Downtown Executive Airport in an Amount Not to Exceed $187,830.00
(Kevin Boatright, Assistant City Manager)
Documents:
  1. Resolution 1.pdf
9.B.

BID(S)


9.B.1.

Bid 1

Consideration and Possible Action to Accept the Low Bid Received from TTA Construction, LLC for Tree Removal at the Ardmore Downtown Executive Airport in the Total Amount of $26,900.00
(Kevin Boatright, Assistant City Manager)
Documents:
  1. Bid 1.pdf
9.C.

PURCHASE(S)


9.C.1.

Purchase 1

Consideration and Possible Action for the Purchase of an Alternate Offsite Dispatch Station CallWorks Base System with Five (5) Year Prepaid Software and On-Site Support and Spares from the Oklahoma State Contract SW1053M from Motorola Solutions in the Total Amount of $84,257.63
(Robert Newell, Director of Information Technology)

Documents:
  1. Purchase 1.pdf
9.D.

AGREEMENT(S)


9.D.1.

Agreement 1

Consideration and Possible Action to Declare a 2010 Ford F150 Crew Cab Half-Ton Truck (Unit No. 10), 2013 Ford Taurus Interceptor (Unit No. 58), 2010 Ford Crown Victoria (Unit No. 76) and 1994 Dutchman Fifth Wheel Travel Trailer (Unit No. 64) of the Ardmore Police Department as Surplus and Authorize Disposal of Said Property via Auction, OK Iron & Metal Company or Donation
(Ken Grace, Chief of Police)
Documents:
  1. Agreement 1.pdf
9.D.2.

Agreement 2

Consideration and Possible Action for the Acceptance of a Permanent Street and Right of Way Easement located along the West Side of Chickasaw South of Veterans' Boulevard for the Chickasaw Boulevard Project
(Thomas Mansur, City Engineer)
Documents:
  1. Agreement 2.pdf
9.D.3.

Agreement 3

Consideration and Possible Action for the Acceptance of a Temporary Right of Way Easement located on the South Side of McClaine Road for the McClaine Road Bridge Projects
(Thomas Mansur, City Engineer)
Documents:
  1. Agreement 3.pdf
9.D.4.

Agreement 4

Consideration and Possible Action of an Oklahoma Department of Transportation Agreement between the City of Ardmore and the Oklahoma Department of Transportation for Use of a Portion of Melton Avenue a City Street located along Highway 53 as a Local Highway Detour 
(Thomas Mansur, City Engineer)
Documents:
  1. Agreement 4.pdf
9.D.5.

Agreement 5

Consideration and Possible Action of Amendment No. 1 to the Chickasaw Nation and City of Ardmore Cooperative Agreement for the Chickasaw Road, Locust Street and Harris Street Improvements in a Total Amount of $618,685.00
(Thomas Mansur, City Engineer)
Documents:
  1. Agreement 5.pdf
9.D.6.

Agreement 6

Consideration and Possible Action of New Land Lease Rates and Terms for Hangers located at the Ardmore Downtown Executive Airport
(Kevin Boatright, Assistant City Manager)
Documents:
  1. Agreement 6.pdf
9.D.7.

Agreement 7

Consideration and Possible Action of Change Order No. 8 a Decrease in the Amount of $3,102.50 and Change Order No. 9 a Decrease in the Amount of $39,961.11 and Final Payment to Wynn Construction for the Ardmore East Main Streetscape, Phase 1 Project in the Total Amount of $88,874.94
(Kevin Boatright, Assistant City Engineer)
Documents:
  1. Agreement 7.pdf
9.D.8.

Agreement 8

Consideration and Possible Action of Supplemental Agreement No. 1, Agreement for Services to Rehabilitate Parallel and Connecting Taxiways and Install New LED Medium Intensity Taxiway Lights at the Ardmore Downtown Executive Airport between the City of Ardmore and H.W. Lochner, Inc. in an Amount Not to Exceed $207,800.00
(Kevin Boatright, Assistant City Manager)
Documents:
  1. Agreement 8.pdf
9.D.9.

Agreement 9

Consideration and Possible Action of an Easement between the City of Ardmore and Oklahoma Gas and Electric to Place Facilities on City Property
(J.D. Spohn, City Manager)
Documents:
  1. Agreement 9.pdf
10.

ADJOURN